Scheduling with Working Hours

Modified on Mon, 11 May at 9:25 PM

You can now configure the default hours for your team, and your day Bookings will span only those hours, instead of 24 hours. You set these hours at Workspace level.

Note: These hours apply when you make an “All Day” booking, or a booking that spans multiple days. 
You can still override the specific hours at a zoom level where hours can be selected.

You can optionally override the Workspace setting, and configure for individual Members or Resources.


Let’s take a look


TABLE OF CONTENTS

Setting up “Working Hours"

For All your Team and Resources

Click on Workspaces in the left menu.

  1. Select your Workspace name, and open the Info tab.
  2. In the Schedule Defaults section select the enable the Working Hours setting, and select the hours to apply.

This setting means that any booking which is an “All Day” booking will only be for the hours selected, and not for 24 hours.

When editing bookings you may be asked if you want to use Working Hours or Booking Hours for the new events if both are different.


For Individual Members of your Team 

By default, the hours for each Member is taken from the Workspace if set, but you can override this per Member or Resource., 

  1. Click on Workspaces in the left menu.
  2. Select your Workspace name, and open the Team, and then Members list.
  3. Click on the Member you want to edit.
  4. In the Inpector, go to the Working Hours field.
    Select “Custom” and fill in the hours you want to use.

This setting means that any booking which is a day booking will only really book the hours specified for that Member

For Individual Resources in your Workspace

By default, the hours for each Resource is taken from the Workspace if set, but you can override this per Resource.

  1. Click on Workspaces in the left menu.
  2. Select your Workspace name, and go to the Resources tab.
  3. Select the Resource you want to edit.
  4. In the Inspector, go to the Working Hours field.
    By default the value is taken from the Workspace, and you will need to select “Custom” from the drop down, and fill in the hours you want to use.

This setting means that any booking which is a day booking will only really book the hours specified for that Resource.



Making Working Hour Bookings

If you have setup the “Working Hours” value for your workspace or members, it will apply to full day bookings, or multi-day bookings.

You can still select the specific hours if you are at a zoom level where hours can be selected.


Example 1: All day bookings book the whole 24 hours.

– No Workspace or Member “Working Hours” are set. 

example 1 - no all day setting

 

Example 2:  All team and resources work 09:00-18.00 

–  Workspace Working Hours are enabled, and set to 09:00 – 18:00.

Workspace setting all day hours

Example 3:  Most of the team work 09:00-18.00, but Jim only works mornings.

– Workspace Working Hours are enabled, and set to 09:00 – 18:00, and Jim has a custom setting where his Working Hours are set to 09.00-13.00.

Member All Day Hours 

Example 4:  Explicitly book Jim for a longer day.

– Workspace and member hours are set, but by zooming in to day view, or a zoom level where the hours are selectable, you can schedule this.

override the hour setting

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